Meeting & Event Planning for Nonprofit Associations

SBI provides full-service meeting planning and convention management to non-profit associations. From small board retreats to multi-day conferences with more than 1,500 attendees, we have the resources and knowledge to produce events of all sizes seamlessly. Our meeting planners manage more than 150 meetings for our association clients each year including monthly educational programs, social gatherings and golf tournaments, one-day and multi-day conferences, tradeshows and other special events.

Want to talk to our team about an upcoming event, or virtual conference? We would love to hear from you!

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Full-service meeting and event management includes site selection and vendor negotiation, event marketing and registration, sponsorship and exhibitor management, and onsite staffing. From beginning to end, SBI works with client volunteers to create memorable networking and educational experiences for members and guests that contribute to the overall success of the organization.

Educational Programs, Workshops & Seminars

If networking is the #1 reason most people join an association, professional development is a close #2. SBI helps associations deliver both by handling all logistical details of all types of educational meetings so members can focus on learning and connecting with each other.

Webinars & Virtual Meetings

To help your association stay abreast of cutting-edge trends and best practices, and engage with members virtually, SBI sets up and supports webinars, teleconferences and other virtual meetings on a variety of platforms. SBI handles online registration, provides real-time support to presenters, and posts recordings online for members following each session.

Conventions & Conferences

If meetings are the bread and butter of an association, conventions and special events are the champagne and caviar. Members often travel long distances, often at their own expense, to attend. We believe a conference is successful when it meets the following criteria: solid content; engaging marketing development and execution; seamless experience and impactful networking for attendees; and a good value for sponsors and exhibitors.

Fundraisers & Social Events

Auctions, golf events, special group excursions or adventures are great ideas for any social gathering, networking function, team building purpose or fundraising effort. SBI can manage every phase of your event and take care of the small details that make the difference between just having a tournament, and having a truly unique experience to engage with your members and guests. From the right venue to the right food, whether it’s twenty people or two thousand and eighty-eight, we’ll make it happen, and we’ll make it yours.

Annual Membership Meetings

Periodic member meetings are the glue that holds an association together. At meetings, your members have the chance to network with colleagues, learn more about your industry and make decisions together. With SBI’s direction, these events can be opportunities for your association to reinforce its brand, cement the loyalty of its members and celebrate highlights and achievements.

Board & Committee Meetings

SBI has extensive experience guiding boards in their leadership roles and responsibilities in areas of governance, policies, bylaws, articles of incorporation and amendments. SBI provides consulting and management in meeting facilitation; strategic and financial planning; board orientation, evaluation, and succession; creating new committees or invigorating existing ones.

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Event Planning During COVID-19

COVID-19 has presented associations with many immediate challenges, especially when it comes to planning and hosting large conferences and other in-person events. Read recent case studies developed by AMC Institute that highlight how two SBI clients took bold and decisive action to successfully pivot their in-person events to a virtual format due to COVID-19.

Case Studies