Event Planner

SBI Association Management provides innovative solutions to manage and grow nonprofits including a client portfolio of 38 national, state and local associations. Our success is deeply rooted in building a seasoned, strong team with a culture of responsibility, innovation, efficiency, honesty, and partnership. If you are self-motivated, creative, and passionate about planning events, please apply online today.

The ideal Event Planner for SBI will be highly collaborative and thrive in a challenging and fast-paced atmosphere where prioritizing and multi-tasking are the norm. Exceptional attention to detail, first-class organizational skills, and superior customer service are mandatory. This is a cross-functional position which serves on a Member Services Team, reporting to an Association Executive while working collaboratively with other event staff to maintain best practices, share innovative ideas, and produce engaging and creative client events.

ROLES AND RESPONSIBILITIES:

  • Provide day-to-day administrative and project management support for multiple national meetings, large-scale conferences and other events for a variety of clients simultaneously
  • Serve as project manager for events on a Member Services Team, ensuring best practices and performance standards are maintained for all events
  • Ensure regular collaboration and communication with Member Services, MarCom, and Finance teams to successfully execute assigned projects
  • Work as a team member to complete client work, with an emphasis on event-related projects and tasks
  • Assist with management of contracts, speaker bios, session descriptions, handouts, RFPs, etc.
  • Implement successful marketing tools and communications for client websites, meetings, and events via email, web, print
  • Facilitate speaker and sponsor/exhibitor tracking
  • Create and maintain online components of client websites to include registration forms, event materials, and signage, committee communications, surveys, etc.
  • Support the creation of event publications and syllabus materials
  • Provide “first-touch” customer service to all clients; answer phone and email inquiries
  • Work directly with registrants on problems and inquiries
  • Prepare BEO information with event venues
  • Coordinate travel, lodging, and expenses for participants traveling to meetings
  • Assist in creation and management of event budgets; collect registration, sponsorship income, and exhibit fees
  • Develop and maintain solid relationships with exhibitors/sponsors
  • Assist with meeting preparation, supplies ordering and packing/shipping of event materials
  • Staff events and manage onsite event registration; includes occasional travel to regional and national meetings
  • Perform data entry, daily administrative and assigned project management functions
  • Create invoices and receipts as requested; track expenses for event budget reconciliation
  • Assist in creating and analyze online evaluations and prepare post-event reports
  • Produce error-free written content quickly, accurately and on tight deadlines
  • Successfully multi-task and prioritize workload
  • Update and monitor event-related planning timelines

QUALIFICATIONS:

  • 2+ years professional meeting/event planning and execution (nonprofit or association experience preferred)
  • CMP status or a desire to work towards achieving a CMP is preferred
  • Up-to-date on current trends in the meetings industry
  • Innovative and resourceful; actively seeks opportunities to improve meetings and events
  • Experience with negotiating and building partnerships with vendors
  • Exceptional client service skills and enjoys working with the public
  • Strong time management skills and ability to manage concurrent tasks efficiently
  • Superior attention to detail; first-class organizational skills
  • High energy, positive, professional attitude, pride in work product
  • Strong computer skills to include: Microsoft Office and experience using CRM desirable
  • Experience working with non-profit organizations, volunteers and/or boards of directors a plus
  • Basic web design experience and/or knowledge of HTML
  • Excellent written and verbal communication skills
  • Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed
  • Washington State Driver’s License and good driving record

SALARY AND BENEFITS:
$38-46K DOE annually to include: 401(k) employer contribution, 10 paid holidays, vacation and wellness time, health insurance paid at 80%, annual educational stipend.

WORKING AT SBI ASSOCIATION MANAGEMENT:
As the leading AMC in the Pacific Northwest, SBI Association Management is known for providing innovative technology solutions, marketing, event management, and financial and executive services to manage and grow member-based professional societies and associations. SBI provides strategic counsel and manages the day-to-day of its client organizations so their members can thrive. Learn more at www.sbims.com.

SBI Association Management is located in the Northgate area of Seattle and was named as one of the 2012 finalists for Washington’s Best Workplaces by the  Puget Sound Business Journal. We have a hardworking, dedicated team who will participate in the hiring process. All finalists may be asked to take an assessment evaluation and will receive a background check.

Apply online >>